Your ability to speak well and persuasively in small meetings can have an extraordinary impact on your life and career. In business, others continually assess and evaluate you. Consciously and subconsciously, they are upgrading or downgrading their opinions of your personality, ability, competence, and level of confidence. For this reason, you must think of business meetings as important events in your career.
Small-Group Meetings are Important
Many of your presentations and speaking engagements will be with smaller groups of people, sometimes as few as one or two others. These meetings, just like a large talk or presentation, must be prepared for and planned with care. How you perform can make or break your career.
Prepare Thoroughly
The starting point of meeting effectiveness is thorough preparation. Preparation is immediately obvious to everyone who attends, as is the failure to prepare. If you are running the meeting, plan it. Prepare an agenda. Select the people whom you are going to invite and inform them of their expected contributions. Organize the meeting as though it were an important part of your business life, because it is.
Consider the Importance of Seating
Arrive early at the meeting so that you can choose your seat with care. If it is your meeting, sit with you back to the wall, facing the entrance so that you have visual command of the room and you can see everyone entering and leaving. When I hold meetings, especially if they are important, I specifically designate where each person is going to sit in the meeting. This ensures that I have the most important people sitting in the most important places.
Be Punctual
Start on time. Assume that the latecomer is not coming, and begin. Thank the participants for coming and give the reason for the meeting. Explain the structure of the meeting and how it will be conducted. Give the end time for the meeting so that everyone knows when it will be over.
Avoid Criticism or Negativity
If you are leading a meeting, you have tremendous power. Everyone looks up to and defers to you as the leader. Everything you say is magnified and multiplied, either in a positive or negative way. When other people are contributing to the meeting, you should nod, smile, and support them.
When you sit opposite a person--across a table or desk, for example--the furniture can act as a physical and psychological barrier to communication. It subconsciously suggests that you are on opposite sides and that your points of view are antagonistic. To resolve this dilemma, one of the best things you can do is ask to sit kitty-corner to the key person. When you sit next to a person rather than opposite him, unseen psychological barriers seem to drop and you communicate with greater warmth and friendliness.
Thursday, August 27, 2009
Monday, July 20, 2009
Increase Your Three Types of Energy
Most successful people can be characterized as having very high levels of energy. Since energy is the fuel with which everything is achieved, there seems to be a direct relationship between energy levels and levels of accomplishment. It is hard to imagine a tired, burned-out person achieving much in life. On the other hand, energetic, positive, forward-moving individuals seem to get and enjoy far more of the things life has to offer than does the average person.
Physical Energy is Basic:
We have been led to believe that there is basically one kind of energy. We supposedly replenish this energy by sleeping at night, and during the day, we use it up again. It is as though we are machines powered by batteries, and each night we recharge our batteries for seven or eight hours. However, there are some problems with this view of energy. The biggest problem is that it does not deal with the fact that there are actually three different kinds of energy, each of which is necessary for maximum performance. The three main forms are physical energy, emotional energy, and mental energy. Each of these energies is different, but they are interrelated, and they depend on each other.
The Sweat of Your Brow:
Physical energy is raw energy, coarse energy, bulk energy, what we call "meat-and-potatoes" energy. Your physical energy is what you use to do physical labor. It is the primary energy applied by men and women who earn their livings by the sweat of their brow.
The Source of Enthusiasm:
The second form of energy is emotional energy. This is the energy of enthusiasm and excitement. This is the energy that lends sparkle to the life of an individual. This is the energy that is necessary for feeling love, happiness, and joy. Largely, it is your emotional energy that makes life enjoyable for you. In fact, almost everything you say and do is determined in some way by an emotion, either positive or negative.
The Requirement for Creativity:
Mental energy is the energy of creativity, of problem solving and decision making. You use mental energy to make sales, write reports and proposals, plan your day and your week, and learn new subjects. Your level of mental energy is a major determinant of the quality of your life.
Conserve Your Best Energies:
The reason why most people fail to realize their potential in life and work is because they burn up their energy at the emotional level, or the physical level; therefore, they have very little energy left over for mental activities. Most people burn up their emotional energy through the expression of negative emotions. Negative emotions are like a fire that burns up their energy so quickly that they have very little left with which to think positively and constructively. In fact, one five-minute uncontrolled outburst of anger can burn up as much energy as an average person would use in eight hours of work.
Your job is to think continually about how you can stay calm and positive, and work smoothly and efficient, so you can have more mental energy to do the things that are most important to you in life.
Physical Energy is Basic:
We have been led to believe that there is basically one kind of energy. We supposedly replenish this energy by sleeping at night, and during the day, we use it up again. It is as though we are machines powered by batteries, and each night we recharge our batteries for seven or eight hours. However, there are some problems with this view of energy. The biggest problem is that it does not deal with the fact that there are actually three different kinds of energy, each of which is necessary for maximum performance. The three main forms are physical energy, emotional energy, and mental energy. Each of these energies is different, but they are interrelated, and they depend on each other.
The Sweat of Your Brow:
Physical energy is raw energy, coarse energy, bulk energy, what we call "meat-and-potatoes" energy. Your physical energy is what you use to do physical labor. It is the primary energy applied by men and women who earn their livings by the sweat of their brow.
The Source of Enthusiasm:
The second form of energy is emotional energy. This is the energy of enthusiasm and excitement. This is the energy that lends sparkle to the life of an individual. This is the energy that is necessary for feeling love, happiness, and joy. Largely, it is your emotional energy that makes life enjoyable for you. In fact, almost everything you say and do is determined in some way by an emotion, either positive or negative.
The Requirement for Creativity:
Mental energy is the energy of creativity, of problem solving and decision making. You use mental energy to make sales, write reports and proposals, plan your day and your week, and learn new subjects. Your level of mental energy is a major determinant of the quality of your life.
Conserve Your Best Energies:
The reason why most people fail to realize their potential in life and work is because they burn up their energy at the emotional level, or the physical level; therefore, they have very little energy left over for mental activities. Most people burn up their emotional energy through the expression of negative emotions. Negative emotions are like a fire that burns up their energy so quickly that they have very little left with which to think positively and constructively. In fact, one five-minute uncontrolled outburst of anger can burn up as much energy as an average person would use in eight hours of work.
Your job is to think continually about how you can stay calm and positive, and work smoothly and efficient, so you can have more mental energy to do the things that are most important to you in life.
Subscribe to:
Posts (Atom)
.jpg)
